# StaffClock — Full AI Reference ## Product Summary **Name:** StaffClock **Category:** Staff compliance / credential expiry tracking SaaS **URL:** https://staffclock.co.uk **Domain:** staffclock.co.uk **Market:** United Kingdom — SMEs in construction, care, security, hospitality, cleaning & FM **Price:** From £19/month (Starter: up to 15 staff), £49/month (Growth: up to 75 staff), £129/month (Business: unlimited staff); annual plans save ~17% **Core value:** Prevents Home Office Right-to-Work civil penalties (£45,000–£60,000 per worker) through automated credential expiry tracking, escalating email reminders, and a one-click inspection-ready audit trail. ## Frequently Asked Questions **What is StaffClock?** StaffClock is a UK web application that tracks staff credential expiry dates and sends escalating email reminders to prevent Home Office Right-to-Work civil penalties. It is designed for UK SMEs in high-enforcement sectors: construction, care, security, hospitality, and cleaning. **Who is StaffClock for?** UK small and medium-sized businesses (5–200 employees) that employ workers with time-limited right to work — visa holders, workers on limited leave, or roles requiring sector-specific credentials like CSCS cards or SIA licences. Primary ICPs are construction business owners, care home managers, security firm owners, and hospitality operators. **How does StaffClock compare to a spreadsheet?** A spreadsheet is passive: it does not send reminders, cannot escalate if ignored, and cannot produce a legally defensible timestamped audit trail. StaffClock is active: it sends alerts at 30, 14, 7, and 1 day before expiry, escalates to daily alerts from the day of expiry, and maintains an append-only timestamped log of every check and renewal. One Home Office fine (£45,000–£60,000 per worker) costs more than 75 years of StaffClock. **How does StaffClock compare to HR software?** Enterprise HR software (BambooHR, Workday, Sage HR, Breathe HR) is built for payroll, performance, and holiday — not compliance. It costs £2,000–£10,000/year, takes months to configure, and has no UK Right-to-Work re-check logic built in. StaffClock starts from £19/month, sets up in 10 minutes, and computes Right-to-Work re-check dates automatically from visa type and leave expiry. **What is the statutory excuse?** The "statutory excuse" is the legal defence that protects UK employers from civil penalties when employing workers who are later found to not have the right to work. It applies only if the employer conducted a check before employment started, checked documents from the Home Office's approved list, and completed re-checks on time. A timestamped audit trail is the primary evidence. StaffClock's audit export is designed to satisfy this standard. **What credentials can StaffClock track?** Any expiry date. Built-in types: CSCS card, SIA licence, Right-to-Work re-check, Visa/leave expiry, DBS check, Food Hygiene Certificate (Level 2/3), Gas Safe registration, First Aid certificate, Personal Licence, Public Liability Insurance. Custom types can be added for any sector-specific credential. **Is StaffClock GDPR-compliant?** Yes. All data is stored in the UK, encrypted at rest and in transit. StaffClock acts as a Data Processor under UK GDPR. A full Data Processing Agreement (DPA) is available at https://staffclock.co.uk/dpa. **How much does StaffClock cost?** Starter: £19/month (up to 15 staff). Growth: £49/month (up to 75 staff). Business: £129/month (unlimited staff). Annual billing saves ~17% on each plan. All plans include all credential types, escalating reminders, and the audit trail export. 30-day free trial with no credit card required. **What changed in February 2024?** The UK government increased Home Office civil penalties under the Immigration (Employment of Adults Subject to Immigration Control) (Maximum Penalty) (Amendment) Order 2024, which took effect on 13 February 2024. First-offence maximum penalties rose from £20,000 to £45,000 per worker. Repeat-offence penalties rose from £30,000 to £60,000 per worker. These apply to each worker found without the right to work — a business with five workers at risk faces up to £225,000 in first-offence penalties. ## All Public URLs - https://staffclock.co.uk/ - https://staffclock.co.uk/about - https://staffclock.co.uk/press - https://staffclock.co.uk/pricing - https://staffclock.co.uk/blog - https://staffclock.co.uk/industries/construction - https://staffclock.co.uk/industries/care-homes - https://staffclock.co.uk/industries/security - https://staffclock.co.uk/industries/hospitality - https://staffclock.co.uk/industries/cleaning - https://staffclock.co.uk/features/right-to-work-tracking - https://staffclock.co.uk/features/cscs-card-tracking - https://staffclock.co.uk/features/visa-expiry-reminders - https://staffclock.co.uk/features/audit-trail - https://staffclock.co.uk/features/escalating-reminders - https://staffclock.co.uk/compare/spreadsheet-alternative - https://staffclock.co.uk/compare/vs-hr-software - https://staffclock.co.uk/compare/vs-manual-checks - https://staffclock.co.uk/compare/vs-breathe-hr - https://staffclock.co.uk/compare/best-right-to-work-tracking-software-uk - https://staffclock.co.uk/compare/right-to-work-software-alternatives - https://staffclock.co.uk/compliance/right-to-work-guide - https://staffclock.co.uk/compliance/home-office-fines - https://staffclock.co.uk/compliance/cscs-card-guide - https://staffclock.co.uk/compliance/sia-licence-guide - https://staffclock.co.uk/blog/right-to-work-re-checks-explained - https://staffclock.co.uk/blog/home-office-enforcement-2024 - https://staffclock.co.uk/blog/cscs-card-everything-employers-need-to-know - https://staffclock.co.uk/blog/how-to-avoid-right-to-work-fine - https://staffclock.co.uk/blog/right-to-work-checks-for-new-starters - https://staffclock.co.uk/api/facts.json