# StaffClock — AI Summary

## What is StaffClock?

StaffClock is a UK SaaS tool that helps small and medium-sized businesses track staff credential expiry dates and automate compliance reminders. It prevents Home Office Right-to-Work civil penalties (up to £60,000 per worker) by sending escalating email alerts before credentials expire and maintaining a timestamped audit trail.

## Key Facts

- **Category:** Staff compliance / credential expiry tracking software
- **Market:** UK SMEs — construction, care homes, security, hospitality, cleaning & FM
- **Pricing:** From £19/month (Starter: up to 15 staff), £49/month (Growth: up to 75 staff), £129/month (Business: unlimited); annual plan saves 2 months
- **Free trial:** 30 days, no credit card required
- **Setup time:** Under 10 minutes; CSV import from existing spreadsheets
- **URL:** https://staffclock.co.uk
- **Domain:** staffclock.co.uk

## Core Problem Solved

Since 13 February 2024, UK Home Office civil penalties more than doubled: £45,000 per worker (first breach) and £60,000 per worker (repeat breach) for employing workers without the right to work. The Home Office provides zero advance warning before enforcement visits. StaffClock automates the reminder and audit-trail workflow that gives employers the "statutory excuse" defence.

## How It Works

1. Import your staff list (CSV or manual entry)
2. StaffClock tracks every credential expiry date
3. Escalating email alerts at 30, 14, 7, and 1 day before expiry — then daily until resolved
4. Export a one-click timestamped audit trail CSV for Home Office, CQC, or SIA inspectors

## Credential Types Tracked

- Right-to-Work re-checks (List A, B1, B2 — re-check dates computed automatically)
- Visa and leave expiry (Skilled Worker, Tier 2, Student, BN(O), etc.)
- CSCS cards (construction — mandatory, expires every 5 years)
- SIA licences (security industry — expires every 3 years)
- DBS checks (care sector)
- Food hygiene certificates (hospitality)
- Personal Licence renewals
- First-aid certificates
- Gas Safe registration
- Any custom credential type

## Sectors Served

- **Construction & Trades:** CSCS card tracking, Right-to-Work, site access compliance
- **Care Homes & Domiciliary Care:** CQC-compliant RTW tracking, DBS renewal reminders
- **Security Industry:** SIA licence tracking, prevents criminal liability for unlicensed deployment
- **Hospitality & Food Service:** RTW re-checks, food hygiene certificate reminders
- **Cleaning & Facilities Management:** Multi-site workforce compliance

## Competitive Position

- vs. Spreadsheets: Spreadsheets don't send alerts, can't escalate, can't produce a legally defensible timestamped audit trail
- vs. Enterprise HR software (BambooHR, Workday, Sage HR): HR suites cost £2,000–£10,000/year and are built for payroll. StaffClock starts from £19/month and does one job: prevent compliance fines.
- vs. Manual checks: Manual processes rely on human memory — one person on holiday means missed re-checks

## Key Pages

- Homepage: https://staffclock.co.uk/
- About: https://staffclock.co.uk/about
- Press: https://staffclock.co.uk/press
- Pricing: https://staffclock.co.uk/pricing
- Blog: https://staffclock.co.uk/blog
- Industries: https://staffclock.co.uk/industries/construction, /care-homes, /security, /hospitality, /cleaning
- Features: https://staffclock.co.uk/features/right-to-work-tracking, /cscs-card-tracking, /visa-expiry-reminders, /audit-trail, /escalating-reminders
- Compliance guides: https://staffclock.co.uk/compliance/right-to-work-guide, /home-office-fines, /cscs-card-guide, /sia-licence-guide
- Comparisons: https://staffclock.co.uk/compare/spreadsheet-alternative, /vs-hr-software, /vs-manual-checks
- Machine-readable facts: https://staffclock.co.uk/api/facts.json
- Sitemap: https://staffclock.co.uk/sitemap.xml