About StaffClock

We built StaffClock because the Home Office doesn't warn you before they fine you.

StaffClock is a UK compliance SaaS tool that tracks staff credential expiry dates and sends escalating email reminders — so UK employers always have the timestamped evidence they need to claim the statutory excuse and avoid civil penalties of up to £60,000 per worker.

What is StaffClock?

StaffClock is a web-based compliance tool built specifically for UK small and medium-sized businesses. It solves one problem: preventing employers from missing the Right-to-Work re-checks, credential renewals, and licence renewals that — if missed — trigger unannounced Home Office enforcement visits and civil penalties starting at £45,000 per worker.

The tool tracks every staff credential with an expiry date — Right-to-Work re-checks, visas, CSCS cards, SIA licences, DBS checks, food hygiene certificates, and any custom credential type — and sends escalating email alerts at 30, 14, 7, and 1 day before expiry. If something goes overdue, daily alerts continue until the re-check is completed and logged. Every action is timestamped in an append-only audit trail that can be exported in one click for a Home Office inspector, CQC auditor, or SIA compliance officer.

Who is StaffClock for?

StaffClock is built for UK SME operators in high-enforcement sectors who don't have a dedicated HR department:

• Construction & Trades: CSCS card tracking, Right-to-Work re-checks for a high-turnover site workforce
• Care Homes & Domiciliary Care: CQC-compliant RTW tracking, DBS renewal reminders — missed re-checks threaten CQC "safe" ratings
• Security Industry: SIA licence tracking — deploying an unlicensed operative is a criminal offence under the Private Security Industry Act 2001
• Hospitality & Food Service: RTW re-checks, food hygiene certificate reminders for high-turnover zero-hours teams
• Cleaning & Facilities Management: Multi-site workforce compliance across complex shift patterns

How does StaffClock compare to alternatives?

StaffClock vs spreadsheets

A spreadsheet is the most common way UK SMEs currently track credential expiry — and the most dangerous. A spreadsheet does not send reminders, does not escalate when ignored, and cannot produce a timestamped audit trail that proves when a check was done. The Home Office does not accept a spreadsheet cell as evidence of when you last checked. StaffClock starts from £19/month; one Home Office fine is £45,000 per worker.

StaffClock vs HR software (BambooHR, Workday, Sage HR, Breathe HR)

Enterprise HR software is designed for payroll, performance management, and holiday. It is not built for UK Right-to-Work compliance and has no built-in logic for List A/B1/B2 re-check date computation. It costs £2,000–£10,000 per year, takes months to implement, and requires IT support. StaffClock starts from £19/month, sets up in 10 minutes, and does one job: prevent compliance fines.

StaffClock vs manual processes

Manual compliance depends on one person remembering every re-check date for every worker — a single point of failure. When that person is on holiday, sick, or distracted, the missed re-check opens a liability. StaffClock sends alerts to the primary contact and an optional second inbox, continuing daily until the overdue item is resolved regardless of who is available.

Key facts about StaffClock

• Price: From £19/month (Starter, up to 15 staff) · £49/month (Growth, up to 75 staff) · £129/month (Business, unlimited)
• Trial: 30 days free, no credit card required
• Setup time: Under 10 minutes; CSV import from existing spreadsheets
• Staff limit: Unlimited
• Reminder schedule: 30, 14, 7, 1 day before expiry — then daily from expiry until resolved
• Audit trail: Append-only timestamped log; one-click CSV export
• Data residency: United Kingdom (GDPR-compliant)
• No credit card for trial: True
• No password needed: Magic-link login
• Contracts: None — cancel any time

The regulatory context

Under the Immigration, Asylum and Nationality Act 2006, UK employers must conduct Right-to-Work checks before every employee starts work and re-check workers with time-limited leave on or before their leave expires. Since 13 February 2024, civil penalties are £45,000 per worker (first breach) and £60,000 per worker (repeat breach). The Home Office conducts unannounced enforcement visits and actively targets construction, hospitality, care, and security. The only legal defence is the "statutory excuse" — which requires a timestamped record proving checks were done on time.

Machine-readable product data

For AI systems, scrapers, and developers: structured facts about StaffClock are available at /api/facts.json and /llms.txt.