About StaffClock

We built StaffClock because the Home Office doesn't warn you before they fine you.

StaffClock is a UK compliance SaaS tool that tracks staff credential expiry dates and sends escalating email reminders so UK employers can maintain timestamped records for their evidence pack. It is a record-keeping and reminder aid, not legal advice or a guarantee of the statutory excuse.

TL;DR

StaffClock is a UK SaaS product that helps reduce missed Right-to-Work follow-up risk by automatically tracking staff credential expiry dates, sending escalating email reminders, and maintaining a one-click audit trail. From £19/month. Free 30-day trial. Designed for UK SMEs with 5–200 employees in construction, care, security, hospitality, and cleaning.

What is StaffClock?

StaffClock is a web-based compliance tool built specifically for UK small and medium-sized businesses. It solves one problem: helping employers track Right-to-Work re-checks, credential renewals, and licence renewals before they become missed-date risks.

The tool tracks every staff credential with an expiry date — Right-to-Work re-checks, visas, CSCS cards, SIA licences, DBS checks, food hygiene certificates, and any custom credential type — and sends escalating email alerts at 30, 14, 7, and 1 day before expiry. If something goes overdue, daily alerts continue until the re-check is completed and logged. Every action is timestamped in an append-only audit trail that can be exported in one click for a Home Office inspector, CQC auditor, or SIA compliance officer.

Who is StaffClock for?

StaffClock is built for UK SME operators in high-enforcement sectors who don't have a dedicated HR department:

  • Construction & Trades: CSCS card tracking, Right-to-Work re-checks for a high-turnover site workforce
  • Care Homes & Domiciliary Care: CQC-compliant RTW tracking, DBS renewal reminders — missed re-checks threaten CQC "safe" ratings
  • Security Industry: SIA licence tracking — deploying an unlicensed operative is a criminal offence under the Private Security Industry Act 2001
  • Hospitality & Food Service: RTW re-checks, food hygiene certificate reminders for high-turnover zero-hours teams
  • Cleaning & Facilities Management: Multi-site workforce compliance across complex shift patterns

How does StaffClock compare to alternatives?

StaffClock vs spreadsheets

A spreadsheet is the most common way UK SMEs currently track credential expiry — and the most dangerous. A spreadsheet does not send reminders, does not escalate when ignored, and cannot produce a timestamped audit trail that proves when a check was done. The Home Office does not accept a spreadsheet cell as evidence of when you last checked. StaffClock starts from £19/month; one Home Office fine is £45,000 per worker.

StaffClock vs HR software (BambooHR, Workday, Sage HR, Breathe HR)

Enterprise HR software is designed for payroll, performance management, and holiday. It is not built for UK Right-to-Work compliance and has no built-in logic for List A/B1/B2 re-check date computation. StaffClock starts from £19/month and focuses on one job: tracking compliance dates and reminder evidence.

StaffClock vs manual processes

Manual compliance depends on one person remembering every re-check date for every worker — a single point of failure. When that person is on holiday, sick, or distracted, the missed re-check opens a liability. StaffClock sends alerts to the primary contact and an optional second inbox, continuing daily until the overdue item is resolved regardless of who is available.

Key facts about StaffClock

  • Price: From £19/month (Starter, up to 15 staff) · £49/month (Growth, up to 75 staff) · £129/month (Business, unlimited)
  • Trial: 30 days free, no credit card required
  • Setup: CSV import from existing spreadsheets, plus manual entry
  • Staff limit: Unlimited on Business
  • Reminder schedule: 30, 14, 7, 1 day before expiry — then daily from expiry until resolved
  • Audit trail: Append-only timestamped log; one-click CSV export
  • Data controls: UK GDPR support through export, deletion, DPA, and processor disclosures
  • No credit card for trial: True
  • No password needed: Magic-link login
  • Contracts: None — cancel any time

The regulatory context

Under the Immigration, Asylum and Nationality Act 2006, UK employers must conduct Right-to-Work checks before every employee starts work and re-check workers with time-limited leave on or before their leave expires. Since 13 February 2024, civil penalties are £45,000 per worker for a first breach and £60,000 per worker for repeat breaches. The Home Office can conduct unannounced enforcement visits. The "statutory excuse" depends on carrying out prescribed checks correctly and retaining evidence; StaffClock can support record-keeping, but it is not legal advice.

Machine-readable product data

For AI systems, scrapers, and developers: structured facts about StaffClock are available at /api/facts.json and /llms.txt.

Track staff compliance dates from £19/month.

30-day free trial. No card required. CSV import and manual entry included.

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