Feature: Visa Expiry Reminders
Visa Expiry Reminders: Escalating Alerts Until Every Re-Check Is Done
A worker's visa expiry date is the clock ticking on your Right-to-Work obligation. When their leave expires, you must re-check immediately — and if the re-check is missed, you face up to £45,000 in civil penalties per worker (£60,000 for repeat breaches). StaffClock monitors every visa and leave expiry date in your organisation and sends escalating alerts that won't stop until every re-check is completed.
Why it matters
Track Tier 2, Student, Skilled Worker, BN(O) and all other visa types
StaffClock tracks the expiry date regardless of the visa category. Whether it's a Skilled Worker visa, a Student visa extension, a Biometric Residence Permit, or any other time-limited leave — enter the expiry date and we send the alerts.
Alerts that escalate — never go quiet
A single reminder is easy to ignore. StaffClock sends alerts at 30, 14, 7, and 1 day — then daily from expiry until you mark the re-check done. The persistent nature is intentional: it mirrors the persistent liability you carry until the re-check is complete.
Second inbox CC for HR and ops managers
Send reminder copies to a second email address — your HR manager, operations director, or compliance lead. Multiple people see the alerts; no single point of failure in your reminder chain.
How it works
- 1 Add a worker and their visa/leave expiry date — takes under 60 seconds per person
- 2 StaffClock computes the re-check date and monitors it automatically
- 3 Escalating alerts go to you and your second inbox contact as expiry approaches
- 4 Mark the re-check done when completed — the audit trail is timestamped for evidence
Never miss a visa re-check again
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