Comparison
Why a Spreadsheet Is the Riskiest Way to Track Right-to-Work
Most UK SMEs track Right-to-Work in a spreadsheet. It's cheap, familiar, and feels like it works — right up until the Home Office visit. A spreadsheet sits in a folder on someone's desktop and doesn't send you alerts, doesn't escalate when ignored, and cannot produce a timestamped audit trail that proves when you last checked. StaffClock does all three, automatically, every day.
Side-by-side comparison
Feature
The alternative
StaffClock
Alerts before expiry
None — you have to remember to check it
Automatic at 30, 14, 7, 1 day
Escalates if ignored
No — goes completely quiet
Daily alerts until resolved
Timestamped audit trail
No — dates can be edited, backdated
Append-only log, every action timestamped
Works when you're on holiday
No — only alerts people who remember to open it
Automatic — alerts go to you and your second inbox
Proves the statutory excuse
No — any date in a spreadsheet is self-reported
Timestamped log matches Home Office standard
Import from existing data
N/A — you already have a spreadsheet
CSV import in under 5 minutes
Cost
Free — but the fine is £45,000–£60,000
£49/month — 75+ years covered by one fine
The bottom line
A spreadsheet is free until it isn't. One missed Right-to-Work re-check — one worker whose visa quietly expired while the spreadsheet sat unopened — costs £45,000. StaffClock costs £588 per year. The spreadsheet is the most expensive tool you own.
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